Super Journal

• Enter lines in a grid (Account, Debits, Credits, Description, Name, Class, Location). The account box matches both account names and account numbers as you type.
• Paste rows from Excel or Google Sheets, or drag a CSV file onto the table. A header row is detected automatically, and every account, name, class and location is matched against your QuickBooks lists.
• Watch the live balance bar. Click Auto-Balance to put the difference on an equity account (Opening Balance Equity first, when you have one).
• Save, Save & New, or Save & Reverse. Save & Reverse posts the entry and then its reversal, dated the first of the next month, and leaves the reversal open in case you want to adjust it.
• Write a plain-English memo with one click using Magic Memo, for example "To record a debit of … to …; and a credit of …, totaling …, dated …".
• Find and replace an account, name, class or location on every line at once, or replace text inside descriptions.
• Copy a value down or up a column. Duplicate, insert, reorder or remove lines, or right-click a line for a quick menu.
• Open an existing journal entry by its QuickBooks transaction ID. Or leave the box blank to search a journal report, filtered by date range, account, name, class and location, then click an entry to load it, edit it and update it.
• Make an inactive account active again from the account dropdown with "Make active".
• Mark an entry as an adjusting journal entry, and export its lines to CSV.
• Set up the screen your way:
  • Reorder, resize and hide columns.
  • Limit the dropdowns by account type, by name type (customers, projects, vendors, employees), or to parent or sub classes and locations.
  • Hide account numbers, list accounts in chart-of-accounts order, wrap long descriptions, and choose row density.
• Work entirely from the keyboard:
  • Arrows to move, Enter to pick.
  • Tab past the last field to add a line.
  • Ctrl+Shift+Plus or Minus to add or delete a row.
  • Ctrl/Cmd+Enter to save.

• Paste a whole entry from a spreadsheet instead of retyping it line by line.
• Pasted values are checked as they come in. Exact matches are accepted, close matches are suggested in yellow for you to confirm, and unknown or inactive names are flagged in red.
• Save & Reverse posts an accrual and its reversal in one click.
• Auto-Balance and Magic Memo handle the balancing line and the memo for you.
• Your column layout, widths and dropdown settings are remembered in your browser.

• Month-end accruals: Paste the accrual schedule, check the balance bar, add a Magic Memo, and Save & Reverse so the reversal posts on the 1st of next month.
• Payroll allocation: Paste the journal from your payroll provider's export, confirm the yellow suggestions, and Save & New for the next one.
• Reclass: Find last month's entry, swap one class for another on every line with Find & Replace, and update it.

• Works with journal entries only, and Find won't open other transaction types. Find takes QuickBooks' transaction ID (the number in the entry's web address), not the Journal No.
• "Make active" works for accounts. Inactive names, classes and locations have to be reactivated in QuickBooks.
• During beta, requires a RightTool PRO license and the separate SuperTools extension. Sign in at righttoolpro.com to activate your license.
• The Class and Location columns appear only when your company uses them.

SuperTools sidebar → Super Journal

Install the SuperTools extension, then open the SuperTools S menu in QuickBooks Online, choose Home, and enable the tool there.